Why is Records Retention Important?

by Cheryl Young, Records and Solutions Information Architect. Océ Business Services is a member of the San Diego Chapter of SoCalPROS.

An effective records management program can potentially save an organization – including law firms, their clients and in-house counsel – millions of dollars by preserving responsive records and disposing of obsolete records in systematic, consistent processes that can be defended. This helps avoid fines from courts or auditors. Ignorance of records retention requirements is no longer an excuse with the publication of the Sedona Guidelines, ISO 15489, the Federal Rules of Civil Procedure and state level adoption of the Federal Rules. So that begs the question: What are the elements of a good program?

Is Your Copier Secure?

by Karin Finley, Legal Solutions Specialist, California Office Systems, Inc.  Karin Finley is a member of the Orange County Chapter of SoCalPROS.

In mid-April, many viewers watched a CBS investigative report concerning the information stored on the hard drives of digital copiers. The report was titled, “Digital Copiers Loaded with Secrets, Your Office Copy Machine Might Digitally Store Thousands of Documents That Get Passed on at Resale”

Security is a critical issue in today’s business and legal environments. Undoubtedly, your firm has taken various steps to protect your documents from loss or unauthorized access and distribution, and steps to protect your network from various threats such as viruses, worms, Trojan horses, malware, etc.

Have you considered the security of the multifunction (MFP) device you bought to handle your firm’s scanning, printing, copying and faxing needs?